How to Create an Access Request
1. Go to the Access Request form at: https://generalssbprod.ec.kccd.edu/BannerExtensibility/customPage/page/ACCESSREQUEST.
2. Choose the User Type (Classified, Temp, Student, etc).
3. Enter the Banner ID of the person to receive the privileges.
4. Select the Supervisor. This must be the person’s direct supervisor
Request Security Privileges
1. You can check the boxes for Payroll Master Org, Time Entry Approvals Superuser, Finaid Web Snapshot or Finance Web (self-service) if needed.
2. You can choose Finance Master Fund or Finance Master Org access if needed.
Request Access to Forms
Forms access is requested at the security class level, rather than the form level. If access to a couple of forms is needed, that can be accommodated by entering the form names into the Notes field. In this example we will click on the blue Request Classes blue tab. Other privileges such as BDM, FGAC, etc. can be requested by selecting the other tabs.
Click on the Module name for the classes you wish to request. In this example, I clicked on Finaid Classes. A list of all the Financial Aid security classes appears. Check the boxes of all the classes that are needed.
Click on the blue Select Classes button at the top-left of the screen. This will copy the requested class(es) to the Finaid Classes area. Please do not try to directly enter the names of the classes as this will not work. Then click on the small “x” next to the button to close the pop-up.
In this example, the FAID_ALL_Q class had the box checked, and populated the Finaid Classes area.
Proceed in the same way to select BDM, FGAC, Orgs, Funds, etc. privileges.
Save the Request
When you are completely done selecting privileges, click on the Save Request button. Only click on this button once, as multiple clicks will add duplicate requests. If you need to add additional privileges, please submit a new request.
Saving the request will send email to the listed supervisor. If the supervisor approves the request, then the requested privileges will be sent to the appropriate approvers. As soon as all the requested privileges have been approved, I will be notified and provision the request. At that point, the supervisor, submitter, and person who received the privileges will be notified through email that the task has been completed.
How to Copy Security Classes from a Different Banner User
It is easy to copy security classes from a different user. Just click on the blue tab “Copy from Other User”.How to Copy Security Classes from a Different Banner User It is easy to copy security classes from a different user. Just click on the blue tab “Copy from Other User”.
Click on the bar: “Copy Classes From User”:
Enter the last name of the person and select the correct person. This will copy their classes into the correct category of classes. Remove any unneeded classes. This feature will only copy security classes. BDM, FGAC, Orgs, Funds or other types of privileges can only be copied manually at this time.
What Security Classes Do I Need?
If you are not sure which security classes to request, use the Class Lookup form to determine which security classes can be requested for each form.
https://generalssb-prod.ec.kccd.edu/BannerExtensibility/customPage/page/FORMCLASSLOOKUP
1. Click on the first blue tab “Classes Per Form”. Page 5
2. Enter the name of the form. For example, ROARMAN.
3. Click on the Form name.
4. Choose the class with the fewest “Total Objects in this Class”. We see that FAID_EOPS_Q grants access to only 8 objects. It also provides query-only access. We know this because the Granted Access column says either “Query” which means read-only access or “Maintenance”, which means read/write access. If the user needs read/write access, then choose a class that provides Maintenance capabilities.
5. Once you know the class that is needed, you can enter this into the Access Request form.
How to Request an Account for an External Contractor
From time to time a Banner account may be needed for an external contractor. Please fill out a Help Desk ticket about two weeks before the account is needed. Some additional user information will be requested. As this is a more manual process it will take extra time to fulfill this request.
List Privileges for a User
The Access Compare form will show all the privileges for a user. It can compare privileges between 2 users, but I usually use it to show privileges for 1 user.
https://generalssb-prod.ec.kccd.edu/BannerExtensibility/customPage/page/ACCESS_COMPARE
Enter the last name of the user and then scroll to find the right person.
Click on the Classes tab to view the classes that the user has. The list of classes can be exported by clicking on the “DOWNLOAD CSV” button.
Click on each of the blue tabs to view the privileges (if any) that the user has. We do not have an “Download All” capability. Please remember that many users have a complex list of security privileges but the “Copy From User” button only copies security classes and not direct grants, Orgs, Funds, etc.